AGM Voting Conditions

• The last date for receipt of your vote is 12 noon on 20 April 2024. You can vote in person at the meeting on 24 April 2024.
• You must qualify as either a shareholding Member or a borrowing Member.

Shareholding Members

• To qualify as a shareholding Member, you must:
  • if you are an individual, be at least 18 years old on 24 April 2024, and
  • have held shares to the value of not less than £100 at midnight on 31 December 2023, and
  • not have ceased to hold a share or shares at any time between midnight on 31 December 2023 and the voting date, and
  • hold a share or shares in the Society on the voting date.
• Where the shares are held jointly by two or more persons, only the first named in the records of the Society, in respect of those shares, can have any voting rights.
• Where the shareholding is held in the name of a business, that business may authorise an individual to act as its representative by resolution of its directors. However, the representative cannot be a voting Member of the Society.
• A holder of a Power of Attorney or Deputy can vote on behalf of the Member.

Borrowing Members

• To qualify as a borrowing Member, you must:
  • be at least 18 years old on 24 April 2024, and
  • have owed the Society not less than £100 in respect of a mortgage debt at midnight on 31 December 2023, and
  • owe the Society not less than £100 in respect of a mortgage debt on the voting date.
• Where a mortgage debt is owed jointly by two or more persons, only the first named in the records of the Society, in respect of that mortgage, can have any voting rights.
• In addition, you can vote only once as a Member, irrespective of:
  • the number of accounts you hold and whether you hold accounts in different capacities (for example, on your own behalf and as a trustee), and
  • whether you qualify to vote as both a shareholding Member and a borrowing Member and irrespective of the amount of your shareholding or mortgage debt.

AGM Notes on Voting

• You may vote yourself at the Annual General Meeting, or you may use the Proxy Voting Form to appoint one proxy to attend and vote for you. You may appoint the Chair of the meeting or anyone else as your proxy, and your proxy does not have to be a Member of the Society. Your proxy may vote for you at the meeting, but only on a poll. A poll is a formal vote that may take place after an initial vote by a show of hands. Your proxy may not speak at the meeting, except to demand or to join in demanding a poll.
• If you wish to instruct your proxy how to vote on your behalf and on any resolution or the election/re-election of Directors, please place an ‘X’ in the appropriate box. If you do not instruct your proxy how to vote on your behalf, your proxy is authorised to vote at their discretion in respect of that resolution or the election/re-election of Directors.
• Please do not forget to sign and date section A or B as appropriate on the voting form. Only signed and dated forms will be valid.
• Please complete the Proxy Voting Form and post it to Leek Building Society Scrutineers, AGM Voting, Howsons Electoral Services, 50 Broad Street, Leek, ST13 5NS, for receipt no later than 12 noon on 20 April 2024. You can also vote online by visiting leekbs.co.uk/agm.
• Members attending the meeting will be requested to produce their passbook or other evidence of membership in order to obtain admission. If you are appointing a proxy, other than the Chair of the meeting, to attend the meeting and vote on your behalf, please ensure that your proxy brings an appropriate form of identification to the meeting in addition to your customer number.